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How To Use Zoom (plus Breakout Groups) — Favorite Video Conferencing Platform

admin by admin
March 31, 2020
in Tin Hot
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How To Use Zoom (plus Breakout Groups) — Favorite Video Conferencing Platform
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Zoom is my favorite video conferencing tool, and I use it many times a week. I get asked by clients all the time to teach them how to use it. Here’s a tutorial! Below, you can click on a timestamp to jump to that topic in the video.

0:30 Launching Zoom

0:49 Personal Meeting ID (PMI) is different for each Zoom account

1:00 What happens if you check the box “Always use PMI for instant meetings on this computer”

1:32 Scheduling a meeting
TIP: I actually prefer to schedule a new Recurring Meeting. see 4:10, even if it’s a one-time meeting, because I’ve noticed that for some reason. people can be confused by the meeting time. Recurring Meetings don’t have a label for the date/time of the meeting.

1:45 Video (when joining a meeting) — on or off?

2:20 Audio Options: I prefer “Both” instead of “telephone only” or “VoIP Only”

2:26 Why I don’t require meeting password, and when to

2:56 “Enable join before host” — check this box if participants already know each other

3:50 Record meeting automatically?

4:10 Recurring Meetings

4:58 How to find the meeting ID / access link / phone numbers again

6:45 What happens if you check the box “Always use PMI for instant meetings on this computer”
(sorry to repeat myself here!)

7:16 How to get into a specific zoom meeting that you created

7:54 How to mute all / make sure all new participants are muted automatically
and whether to “Allow participants to unmute themselves”

8:52 How to stop someone’s video

8:58 How to spotlight (focus the attention on) someone’s video — including your own

I forgot to mention — it’s helpful to “Lock Meeting” if you frequently promote a particular Zoom link. Click Manage Participants, then More, then Lock Meeting.

9:45 How to record a zoom meeting

10:13 Gallery vs. Speaker Views

11:25 Moving the zoom window around, so you can look like you’re looking at the camera

12:51 How to mute yourself or stop your video

13:19 Changing the zoom audio or video settings, including mirror effect, “touch up my appearance”, enable HD, etc.

15:05 the chat room features

15:23 How to change how your name shows up on zoom with “Rename”

15:45 How to chat privately with another participant

16:13 How to save the chat transcript / chat roll in zoom

17:09 How to access the Advanced Settings

17:52 How to share your computer screen

18:35 How to share the screen of your iPhone / iPad / Android device

19:36 How to stop your screen share

21:10 When screen sharing, how to move your little video around to not cover what you are seeing.

21:16 How to annotate (draw) on a screen share

21:51 Remote Control: giving another participant ability to control your computer (move / click your mouse and type)

21:30 How to see the Chat box when you’re in screen-sharing mode

22:50 How to enable breakout groups in Zoom

23:25 How to share screen WITH sound so you can play a video for your participants and watch together.

25:48 How to do Breakout Rooms in Zoom.

26:10 You can rename breakout rooms, or move people from one room to another

26:27 Before starting the breakout room, unmute all so they don’t have to remember to do that themselves, and also recommend an order of speaking, e.g. alphabetical by first name

27:58 How to join a breakout room (as an admin)

28:47 You can’t hear what Leslie is saying because I didn’t record this video with allowing the computer sound to be heard, sorry 🙂 She was saying she’ll test the chat once I leave the room, to see if it comes through to the main chat. (It doesn’t.)

29:08 Re-size the zoom video windows by clicking & dragging either bottom corner

29:35 How to Broadcast a Message (an announcement text) to everyone in the breakout rooms

30:40 Tip: After breakout room, be sure to spotlight your own video again, so people know they’re back in the main room.

There’s “Leave meeting” (which means keeping the room open) and “End meeting” which means closing the room…. so that you can open another room and allow people to enter. With the kind of zoom account most of us have, we can only have 1 room open at a time… so whatever room you aren’t using, don’t just close the window (which equals “Leave meeting”) but do click End Meeting.

***

BIG thanks to those who showed up and helped me out!

Kelsey Lowitz, Whole Life Leadership:
www.KelseyLowitz.com (Life Coach + Acupuncturist for Corporate Women)

Michelle Spurling, Certified Facilitator of Byron Katie’s The Work
www.MichelleSpurling.com

Rosalie Schneider, Life Coach for Parents
www.RosalieSchneider.com

Kim Victoria, Artist and Teacher, Painting With Intention
www.KimVictoria.com

Dianne Allen, Author, Speaker, Mentor to Gifted and Highly Sensitive People
www.VisionsApplied.com

Leslie Seidel, Relationship/Dating Coach for Single Women
www.CoachLeslie.com

Thank you everyone!!

~ George Kao, Authentic Business Coach, www.GeorgeKao.com

To sign up for Zoom, go to www.Zoom.us — the official link. I’m not an affiliate, nor paid to do this video. Just a fan!

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Comments 45

  1. George Kao says:
    2 years ago

    What if you want to show just the speakers, when there are other participants?

    1. Set up your zoom meeting to have participants' video "off" by default.

    2. Have your speakers join your meeting a few minutes in advance so you can have them show their video.

    3. Once people start coming on, click the "hide non-video participants" button. See how to do that on this page: https://support.zoom.us/hc/en-us/articles/201362323-How-Do-I-Change-The-Video-Layout-

    Reply
  2. ‹ мιlкү ωαү › says:
    2 years ago

    8:00AM-9:00AM

    perfection

    Reply
  3. Maria Eugenia Mondragon Hung says:
    2 years ago

    Thank you George for this video. Very didactic and to the point!

    Reply
  4. Larry Cheung, CFA says:
    2 years ago

    very good thank you

    Reply
  5. dfraine says:
    2 years ago

    Very helpful. Thanks.

    Reply
  6. maliha rahat says:
    2 years ago

    it burden on parents ,how can handle sick husband and school together ,it giving mental illness

    Reply
  7. Awesome Online Brand says:
    2 years ago

    Get a portable green screen to make virtual backgrounds for your Zoom meetings! https://amzn.to/33WUmoU ?

    Reply
  8. Christa Scott says:
    2 years ago

    Thank you!!

    Reply
  9. M Tz says:
    2 years ago

    Hello George.

    Just to confirm, while sharing my screen, can all participants see me as well or only the screen?

    Reply
  10. Liz Kinney says:
    2 years ago

    I loved learning about the Breakout Rooms! Thanks for your help!

    Reply
  11. Antenym says:
    2 years ago

    Who’s here because they have an upcoming zoom meeting?

    Reply
  12. David Vermilye says:
    2 years ago

    Great tutorial

    Reply
  13. sally lai says:
    2 years ago

    Hello, George, How to see my bible online when I'm still with zoom meeting invited by cell leader? How to take photo on zoom screen while the zoom meeting is on by using my handphone

    Reply
  14. sabrina lian says:
    2 years ago

    Hi George, or anyone can help. if in my zoom workshop, after breaking the room, I need each zoom room to co-create a file together and then back to main room and present it? what's the best way to do it?

    Reply
  15. Magi Car says:
    2 years ago

    Thanks for the vid! I can't find a way of using "share screen" in breakout rooms without the host having to be there (or participants doing it for themselves) which is very inconvenient.

    Reply
  16. Brenda Lim says:
    2 years ago

    very very helpful. Thank you for this video. Definitely sharing it.

    Reply
  17. D-na Training, Coaching, Consulting says:
    2 years ago

    Thanks, George Kao, I found this very interesting, and you do have a very pleasant voice. Which is very rare with people giving tutorials. It allowed me to listen to some parts a couple of times

    Reply
  18. Nicholas Mark Roe says:
    2 years ago

    Great starter for getting to understand Zoom, thanks George!

    Reply
  19. Boudewijn Krijger says:
    2 years ago

    Great video George. Thanks.
    Q: How can I let the participants who are working together in a breakout room 'write' down their mutual findings down and later share/present them to the whole group after the breakout is finished?

    Reply
  20. Khaled Darwish says:
    2 years ago

    thank you …… I have a problem with zoom; The ANNOTATE tool doesn't work. I click on it then I go to choose T or DRAW but I can't write or draw. It works on the other laptop but it doesn't work on my laptop. Also I can't share the whiteboard , it says ERROR CODE: 0 May you help me with this if you can please?
    Not: On other laptop I don't have a problem with my account so I may missed a program on my laptop?

    Reply
  21. Eileen Charles Hyatt says:
    2 years ago

    Very helpful. I'll likely have to view it a few more times. But it let's me know all the options.

    Reply
  22. JNetwork32 says:
    2 years ago

    Well this aged like fine wine ?

    Reply
  23. SkYlAr TuBe says:
    2 years ago

    Can we use external mic for this? For example condenser mic that require audio interface?

    Reply
  24. Rhi the kitty Cat says:
    2 years ago

    Thank you I had no idea what zoom is or what you do and I have online school for the first time tomorrow
    Also unnus annus

    Reply
  25. Houda Yaqine says:
    2 years ago

    Best tutorial of zoom ! thank you for making it clear 😀

    Reply
  26. Mexico Texas says:
    2 years ago

    Who wants to make friends here?

    Reply
  27. Texting Stories of Miraculous Ladybug says:
    2 years ago

    How do you know if someone is looking at you on zoom?

    Reply
  28. Mary Qayoumi says:
    2 years ago

    Great job George. I learnt a lot. Thanks

    Reply
  29. Christine Vasquez says:
    2 years ago

    Excellent video. Thanks!

    Reply
  30. Ana Beatriz Rigon says:
    2 years ago

    When I use the breakout rooms, can students still see the screen I had been sharing with them?

    Reply
  31. Ian-Luke Penwald says:
    2 years ago

    Really irritating how you jump around all over the place. Plan your tutorials better please.

    Reply
  32. Nicole Kwan says:
    2 years ago

    Can you direct me where to find the spotlight feature?

    Reply
  33. Chandler Huffman says:
    2 years ago

    I'm a new user to Zoom. I was genuinely pleased with this tutorial. It appeared to be well planned and well orchestrated. Very informative and comprehensive. As a result I am now a new subscriber. Keep up the good work.

    Reply
  34. MomofScout says:
    2 years ago

    Can you unmute everyone so everyone can talk at will? So having a meeting where everyone can take a turn chatting and conversing verbally instead of using the type chat?

    Reply
  35. High Output Productions says:
    2 years ago

    Is it possible to highlight two speakers at the same time….so both their screens are larger than the other members. Thanks so much. Great video!!!!

    Reply
  36. cuata una says:
    2 years ago

    I shared your video with my colleagues
    , Fidm (the Fashion Institute of Design and Merchandising) DTLA instructors.,

    Reply
  37. Judi Needham-Crane says:
    2 years ago

    Question – I assume the participants can all see each other. How can I set it so they can only see me? Thanks.

    Reply
  38. PT Hughes says:
    2 years ago

    How can I use a video? If I want to start a meeting and then go to a video for teaching and then go back to them and finish the class. Can I stop the video and converse with them to explain and then go back to the video?

    Reply
  39. PAUL MASIH says:
    2 years ago

    Excellent explanation, thanks a lot!

    Reply
  40. House Manager says:
    2 years ago

    Can anyone please tell me if there is a functionality to allow people in breakout groups to move between different breakout groups without the admin assigning them a new breakout group?

    Reply
  41. zeu xlaught says:
    2 years ago

    theory : zoom released corona virus to boost their profits.

    Reply
  42. Diana Palm says:
    2 years ago

    Great video! You answered all my questions about zoom meetings!! Thank you!

    Reply
  43. Gerry Laplante says:
    2 years ago

    This was fantastic. Thank you for all you effort here

    Reply
  44. shakila marando says:
    2 years ago

    Best video, thank you!

    Reply
  45. Moon Pradhan says:
    2 years ago

    is it possible to schdule meetings to run simultaneously?

    Reply

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