Zoom is my favorite video conferencing tool, and I use it many times a week. I get asked by clients all the time to teach them how to use it. Here’s a tutorial! Below, you can click on a timestamp to jump to that topic in the video.
0:30 Launching Zoom
0:49 Personal Meeting ID (PMI) is different for each Zoom account
1:00 What happens if you check the box “Always use PMI for instant meetings on this computer”
1:32 Scheduling a meeting
TIP: I actually prefer to schedule a new Recurring Meeting. see 4:10, even if it’s a one-time meeting, because I’ve noticed that for some reason. people can be confused by the meeting time. Recurring Meetings don’t have a label for the date/time of the meeting.
1:45 Video (when joining a meeting) — on or off?
2:20 Audio Options: I prefer “Both” instead of “telephone only” or “VoIP Only”
2:26 Why I don’t require meeting password, and when to
2:56 “Enable join before host” — check this box if participants already know each other
3:50 Record meeting automatically?
4:10 Recurring Meetings
4:58 How to find the meeting ID / access link / phone numbers again
6:45 What happens if you check the box “Always use PMI for instant meetings on this computer”
(sorry to repeat myself here!)
7:16 How to get into a specific zoom meeting that you created
7:54 How to mute all / make sure all new participants are muted automatically
and whether to “Allow participants to unmute themselves”
8:52 How to stop someone’s video
8:58 How to spotlight (focus the attention on) someone’s video — including your own
I forgot to mention — it’s helpful to “Lock Meeting” if you frequently promote a particular Zoom link. Click Manage Participants, then More, then Lock Meeting.
9:45 How to record a zoom meeting
10:13 Gallery vs. Speaker Views
11:25 Moving the zoom window around, so you can look like you’re looking at the camera
12:51 How to mute yourself or stop your video
13:19 Changing the zoom audio or video settings, including mirror effect, “touch up my appearance”, enable HD, etc.
15:05 the chat room features
15:23 How to change how your name shows up on zoom with “Rename”
15:45 How to chat privately with another participant
16:13 How to save the chat transcript / chat roll in zoom
17:09 How to access the Advanced Settings
17:52 How to share your computer screen
18:35 How to share the screen of your iPhone / iPad / Android device
19:36 How to stop your screen share
21:10 When screen sharing, how to move your little video around to not cover what you are seeing.
21:16 How to annotate (draw) on a screen share
21:51 Remote Control: giving another participant ability to control your computer (move / click your mouse and type)
21:30 How to see the Chat box when you’re in screen-sharing mode
22:50 How to enable breakout groups in Zoom
23:25 How to share screen WITH sound so you can play a video for your participants and watch together.
25:48 How to do Breakout Rooms in Zoom.
26:10 You can rename breakout rooms, or move people from one room to another
26:27 Before starting the breakout room, unmute all so they don’t have to remember to do that themselves, and also recommend an order of speaking, e.g. alphabetical by first name
27:58 How to join a breakout room (as an admin)
28:47 You can’t hear what Leslie is saying because I didn’t record this video with allowing the computer sound to be heard, sorry 🙂 She was saying she’ll test the chat once I leave the room, to see if it comes through to the main chat. (It doesn’t.)
29:08 Re-size the zoom video windows by clicking & dragging either bottom corner
29:35 How to Broadcast a Message (an announcement text) to everyone in the breakout rooms
30:40 Tip: After breakout room, be sure to spotlight your own video again, so people know they’re back in the main room.
There’s “Leave meeting” (which means keeping the room open) and “End meeting” which means closing the room…. so that you can open another room and allow people to enter. With the kind of zoom account most of us have, we can only have 1 room open at a time… so whatever room you aren’t using, don’t just close the window (which equals “Leave meeting”) but do click End Meeting.
***
BIG thanks to those who showed up and helped me out!
Kelsey Lowitz, Whole Life Leadership:
www.KelseyLowitz.com (Life Coach + Acupuncturist for Corporate Women)
Michelle Spurling, Certified Facilitator of Byron Katie’s The Work
www.MichelleSpurling.com
Rosalie Schneider, Life Coach for Parents
www.RosalieSchneider.com
Kim Victoria, Artist and Teacher, Painting With Intention
www.KimVictoria.com
Dianne Allen, Author, Speaker, Mentor to Gifted and Highly Sensitive People
www.VisionsApplied.com
Leslie Seidel, Relationship/Dating Coach for Single Women
www.CoachLeslie.com
Thank you everyone!!
~ George Kao, Authentic Business Coach, www.GeorgeKao.com
To sign up for Zoom, go to www.Zoom.us — the official link. I’m not an affiliate, nor paid to do this video. Just a fan!
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What if you want to show just the speakers, when there are other participants?
1. Set up your zoom meeting to have participants' video "off" by default.
2. Have your speakers join your meeting a few minutes in advance so you can have them show their video.
3. Once people start coming on, click the "hide non-video participants" button. See how to do that on this page: https://support.zoom.us/hc/en-us/articles/201362323-How-Do-I-Change-The-Video-Layout-
8:00AM-9:00AM
perfection
Thank you George for this video. Very didactic and to the point!
very good thank you
Very helpful. Thanks.
it burden on parents ,how can handle sick husband and school together ,it giving mental illness
Get a portable green screen to make virtual backgrounds for your Zoom meetings! https://amzn.to/33WUmoU ?
Thank you!!
Hello George.
Just to confirm, while sharing my screen, can all participants see me as well or only the screen?
I loved learning about the Breakout Rooms! Thanks for your help!
Who’s here because they have an upcoming zoom meeting?
Great tutorial
Hello, George, How to see my bible online when I'm still with zoom meeting invited by cell leader? How to take photo on zoom screen while the zoom meeting is on by using my handphone
Hi George, or anyone can help. if in my zoom workshop, after breaking the room, I need each zoom room to co-create a file together and then back to main room and present it? what's the best way to do it?
Thanks for the vid! I can't find a way of using "share screen" in breakout rooms without the host having to be there (or participants doing it for themselves) which is very inconvenient.
very very helpful. Thank you for this video. Definitely sharing it.
Thanks, George Kao, I found this very interesting, and you do have a very pleasant voice. Which is very rare with people giving tutorials. It allowed me to listen to some parts a couple of times
Great starter for getting to understand Zoom, thanks George!
Great video George. Thanks.
Q: How can I let the participants
who are working together in a breakout room'write' down their mutual findings down and later share/present them to the whole group after the breakout is finished?thank you …… I have a problem with zoom; The ANNOTATE tool doesn't work. I click on it then I go to choose T or DRAW but I can't write or draw. It works on the other laptop but it doesn't work on my laptop. Also I can't share the whiteboard , it says ERROR CODE: 0 May you help me with this if you can please?
Not: On other laptop I don't have a problem with my account so I may missed a program on my laptop?
Very helpful. I'll likely have to view it a few more times. But it let's me know all the options.
Well this aged like fine wine ?
Can we use external mic for this? For example condenser mic that require audio interface?
Thank you I had no idea what zoom is or what you do and I have online school for the first time tomorrow
Also unnus annus
Best tutorial of zoom ! thank you for making it clear 😀
Who wants to make friends here?
How do you know if someone is looking at you on zoom?
Great job George. I learnt a lot. Thanks
Excellent video. Thanks!
When I use the breakout rooms, can students still see the screen I had been sharing with them?
Really irritating how you jump around all over the place. Plan your tutorials better please.
Can you direct me where to find the spotlight feature?
I'm a new user to Zoom. I was genuinely pleased with this tutorial. It appeared to be well planned and well orchestrated. Very informative and comprehensive. As a result I am now a new subscriber. Keep up the good work.
Can you unmute everyone so everyone can talk at will? So having a meeting where everyone can take a turn chatting and conversing verbally instead of using the type chat?
Is it possible to highlight two speakers at the same time….so both their screens are larger than the other members. Thanks so much. Great video!!!!
I shared your video with my colleagues
, Fidm (the Fashion Institute of Design and Merchandising) DTLA instructors.,
Question – I assume the participants can all see each other. How can I set it so they can only see me? Thanks.
How can I use a video? If I want to start a meeting and then go to a video for teaching and then go back to them and finish the class. Can I stop the video and converse with them to explain and then go back to the video?
Excellent explanation, thanks a lot!
Can anyone please tell me if there is a functionality to allow people in breakout groups to move between different breakout groups without the admin assigning them a new breakout group?
theory : zoom released corona virus to boost their profits.
Great video! You answered all my questions about zoom meetings!! Thank you!
This was fantastic. Thank you for all you effort here
Best video, thank you!
is it possible to schdule meetings to run simultaneously?